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Information Management Framework

Search the Information Management Framework for Standards, Endorsed Resources and Implementation toolkits including FAQs, templates, forms and factsheets.

Last Updated: August 9, 2024

Older guidelines and advice

These are our older publications, and they do not comply with accessibility requirements as per the Tasmanian Government Brand Identity and Communications Policy. Please refer to our new Framework as many of the publications below have been replaced. Please contact us if you have questions.

We know that many of our clients refer to our Guidelines in their policies and procedures. As we release new Standards, we will provide an overview to help you update your documentation. Current overviews are listed on the Framework page and to the right.

Understanding our older Records Management publications

Guideline: A defined set of mandatory guidelines, issued by the State Archivist under the Archives Act 1983. It is the duty of the relevant authority to take all reasonable steps to ensure that the guidelines are complied with.

Advice: General advice on contemporary recordkeeping issues. (No associated compliance requirement).

Template: An outline or example of a document type, often including explanatory text providing direction to the author.

Checklist: A comprehensive list of relevant actions, or steps to be taken in a specific order to support various activities.

Other: Additional tools either developed or endorsed by us

Overview documents (Replacements)

Information and Records Management Standard – Overview

Physical Storage Technical Standard – Overview

Digitisation Standard and Digitisation Toolkit – Overview

wdt_ID Document type Name Topic Issue Date Last Update
1 Advice Advice 02 All about Appraisal Appraisal 28/02/2015 28/02/2015
2 Advice Advice 03 Day Batching of Source Records Digitisation, RM Operations 13/07/2005 02/01/2013
3 Advice Advice 04 Managing Electronic Communications as Records Digital Recordkeeping, Mobile, Social Business 15/07/2009 15/07/2009
4 Advice Advice 05 Australian Standard AS ISO 15489 Records Management EDRMS Implementation, Standards 13/07/2005 13/07/2005
5 Advice Advice 06 Information Classification tools Business Analysis, EDRMS Implementation 13/07/2005 31/08/2014
6 Advice Advice 07 Information Rights Management Legal 15/07/2009 15/07/2009
7 Advice Advice 08 Microfilm Reproductions of State Records Digitisation 13/07/2005 13/07/2005
8 Advice Advice 09 Disposal of Scheduled Records Disposal 13/07/2005 13/07/2005
9 Advice Advice 10 Disposal of Unscheduled Records Disposal 13/07/2005 18/05/2012
10 Advice Advice 11 Short term Retrieval of State Records Access + Transfer 13/07/2005 17/05/2017
11 Advice Advice 12 Preparing hard copy records for transfer to the Tasmanian Archive + Heritage Office Access + Transfer, Disposal 30/11/2013 30/11/2013
12 Advice Advice 13 Writing Disposal Classes Appraisal, Disposal 13/07/2005 13/07/2005
13 Advice Advice 14 The Value of Recordkeeping Metadata Business Systems, Digital Recordkeeping, EDRMS Implementation, Metadata, Standards 13/07/2005 01/06/2015
14 Advice Advice 15 Transfer and Provision of Access to Cabinet Records Access + Transfer 26/09/2005 26/09/2005
15 Advice Advice 16 Legal Acceptance of Records Legal 30/12/2005 30/12/2005
16 Advice Advice 17 Recordkeeping by Design Business Systems, Metadata 14/09/2015 14/09/2015
17 Form Advice 18 Assessment tool – Measuring Recordkeeping compliance in Business Systems Business Systems 30/05/2014 30/05/2014
18 Advice Advice 18 Managing Records in Business Systems – Overview Business Systems 30/05/2014 30/05/2014
19 Checklist Advice 18 Managing Records in Business Systems – Questions for vendors when selecting new business systems Business Systems 30/05/2014 30/05/2014
20 Advice Advice 18 Managing Records in Business Systems Part 1 – Checklist for decommissioning bus systems Business Systems 30/05/2014 30/05/2014
21 Advice Advice 18 Managing Records in Business Systems Part 2 – Assessing recordkeeping functionality Business Systems 30/05/2014 30/05/2014
22 Advice Advice 18 Managing Records in Business Systems Part 3 – Sentencing scheduled records Business Systems 30/05/2014 30/05/2014
23 Advice Advice 18 Managing Records in Business Systems Part 4 – Appraisal of unscheduled records Business Systems 30/05/2014 30/05/2014
24 Advice Advice 18 Managing Records in Business Systems Part 5 – Improving recordkeeping functionality Business Systems 30/05/2014 30/05/2014
25 Advice Advice 20 Managing change in EDRMS implementation projects EDRMS Implementation 30/11/2007 31/10/2014
26 Advice Checklist Selecting Records for Digitisation Digitisation 28/04/2015 11/05/2015
27 Advice Advice 21 Plan before you scan Digitisation 12/05/2015 12/05/2015
28 Advice Advice 22 Records Management Using SharePoint 2010 – considerations Digital Recordkeeping, EDRMS Implementation, Social Business 30/05/2012 30/06/2013
29 Advice Advice 23 Government agencies using records in the History Room Access + Transfer 14/05/2012 14/05/2012
30 Advice Advice 24 How to manage 3½ and 5¼ inch discs Digital Recordkeeping 23/04/2012 11/12/2012
31 Advice Advice 25 Management of Backups Disaster Recovery, Information Risk 23/04/2012 23/04/2012
32 Advice Advice 26 Disaster Preparedness and Recovery Disaster Recovery, Information Risk 13/06/2012 13/03/2017
33 Advice Advice 27 Managing Email Business Systems, Digital Recordkeeping 31/10/2012 31/10/2012
34 Advice Advice 28 Getting Started on the Development of an Agency Functional Disposal Schedule Appraisal, Disposal 30/11/2012 30/11/2012
35 Advice Advice 29 Advice for Agencies on Managing Legacy Records Appraisal, Disposal 30/11/2012 30/11/2012
36 Advice Advice 30 Digitisation Dilemmas Digitisation 28/02/2013 28/02/2013
37 Advice Advice 31 Managing Records of Projects Business Analysis, Digital Recordkeeping 30/04/2013 30/04/2013
38 Advice Advice 32 Implementing Information Security for Information Managers Information Security 31/07/2013 31/07/2013
39 Advice Advice 33 Implementing Info Security Classification Part 1 – Overview Business Analysis, Information Security 31/03/2014 31/03/2014
40 Advice Advice 33 Implementing Info Security Classification Part 2 – The Security Classification process Business Analysis, Information Security 30/03/2014 30/03/2014
41 Advice Advice 33 Implementing Info Security Classification Part 3 – Security Classification controls Business Analysis, Information Security 30/03/2014 30/03/2014
42 Advice Advice 33 Implementing Info Security Classification Part 4 – Establishing accountability Governance, Information Security 30/03/2014 30/03/2014
43 Advice Advice 34 Implementing Information Security Classification in EDRMS EDRMS Implementation, Information Security 30/05/2013 30/05/2013
44 Advice Advice 35 Implementing Information Security Part 1 – A Step by Step Approach Information Security 30/11/2013 30/11/2013
45 Advice Advice 35 Implementing Information Security Part 2 – Developing an IS Plan Information Security 30/11/2013 30/11/2013
46 Advice Advice 35 Implementing Information Security Part 3 – IS Governance Information Security 30/11/2013 30/11/2013
47 Advice Advice 35 Implementing Information Security Part 4 – IS Policy Information Security 30/11/2013 30/11/2013
48 Template Advice 35 Template Information Security Policy Information Security 30/11/2013 30/11/2013
49 Advice Advice 36 Legislative Mapping for Information Managers Appraisal, Business Analysis, Legal 31/05/2013 31/05/2013
50 Advice Advice 37 Keeping Digital Records Accessible Access + Transfer, Digital Recordkeeping 31/05/2013 31/05/2013
Document type Name Topic Issue Date Last Update
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Office of the State Archivist recognises the deep histories and cultures of the Aboriginal people of Lutruwita/Tasmania. We acknowledge Tasmanian Aboriginal people as the traditional and continuing custodians of the land, waters and sky. We pay respect to the Elders, past and present who hold the memories, traditions, culture and knowledge of Country. We extend our respect to all Aboriginal and Torres Strait Islander peoples, whose Countries were never ceded.