Tasmanian Government Information Management Framework
The Office of the State Archivist (OSA) is leading the development of an Information Management Framework for the Tasmanian Government. The Framework identifies and defines the various components which contribute to effective information management.
For more information, see the Tasmanian Government Information Management Framework – Overview
Information Management Framework Drafts
Consultation drafts remain available on our website for between three and four months. The State Archivist approves our Standards before we finalise and issue them. This authority comes from section 10A of the Archives Act 1983 (Tas). Joint publications will go through a different authorisation process.
Policies
Appraisal Statement for State records
Other government department policies
The following government departments have policies and frameworks that impact on recordkeeping including:
- Digital Strategy and Services Division
- Department of Premier and Cabinet, including Our Digital Future Strategy
- Tasmanian Government Cybersecurity Policy
- Tasmanian Government Cloud Policy
- Tasmanian Government Open Data Policy
- Tasmania’s Protective Security Policy Framework (TAS-PSPF)
- Protective Security Policy Framework (PSPF)
Standards
Cybersecurity Standards
Cybersecurity Standards supports implementation of the Cybersecurity Policy
Endorsed Resources
10 Tips for Cyber Security (Cyber Security NSW)
Information and Records Management Standard
The Information and Records Management Standard describes the minimum requirements for managing information and records throughout their lifecycle.
The Information and Records Management Standard – Summary is a one-page high-level summary of requirements from this Standard.
The Information and Records Management Standard – Overview provides information about Guidelines this Standard has replaced.
Implementation tools
Appraisal Statement for State records required as State Archives
Council Records: Advice for Councillors
Identifying Recordkeeping Requirements in Legislation
Identifying Records that Have Value as Artefacts
Information Classification Tools
Legal Admissibility of Records
Implementation tools – Templates and forms
Policy for Information and Records Management (Template)
Register of Records Destroyed (Template)
Endorsed resources
Capabilities Framework (National Archives of Australia)
Disaster Resources (The Australian Institute for the Conservation of Cultural Material)
Emergency Pocket Response Plan (Council of State Archivists)
Functional Requirements for M365 (CAARA)
Guidelines for handling, preparing and digitising archival paper and printed materials (National Archives of Australia)
Information Matters video (National Archives of Australia)
Preservation Services (National Film and Sound Archive of Australia)
Preserving Information (National Archives of Australia)
Information Security Classification Standard
Please see the Tasmania’s Protective Security Policy Framework (TAS-PSPF).
Implementation tools
Information Security Toolkit: Data Breaches: Prepare-Prevent-Respond-Recover (draft)
Endorsed resources
Australian Government Protective Security Policy Framework: Sensitive and Classified Information (Attorney-General’s Department, Commonwealth of Australia)
Australian Government Information Security Manual (ISM) (Australian Cyber Security Centre)
Physical Storage Technical Standard
The Physical Storage Technical Standard describes minimum storage requirements for State records. This includes records held in the custody of government organisations, as well as those outsourced to commercial providers. It covers all types of physical storage media.
Commercial providers seeking certification as Approved Secondary Storage Providers (ASSP) will be assessed against this Standard.
The Physical Storage Technical Standard – Overview provides information about which Guidelines this Standard has replaced.
Implementation tools
Approved Secondary Storage Providers
Pre-inspection Checklist for Secondary Storage Providers (Form)
Endorsed resources
Collections Care Manual (Western Australian Museum.12 short videos, transcripts and digitised edition of Conservation and Care of Collections.)
Digitisation Toolkit
The Digitisation Toolkit helps you digitise and preserve your high-value, high-risk information. Using this toolkit will help you meet reproduction standards so you can destroy original or source records. The Toolkit includes:
The Digitisation Standard: Technical Standard for Permanent Paper Records – this describes minimum requirements for preservation quality digital copies. Use this Standard for permanent records and to meet the conditions in our Disposal Schedule for Source Records (DA2159).
The Digitisation Standard and Digitisation Toolkit – Overview provides information about Guidelines this Standard has replaced.
Implementation tools
Application to Dispose of Permanent Source Records – a checklist to help you prepare your application to our office.
Digitisation Projects: Plan Before you Scan – will help you manage large volume digitisation or back-scanning projects.
Digitisation Toolkit FAQs – your guide to the Toolkit.
Disposal Schedule for Source Records (DA2159) – the legal instrument you use to dispose of the source records.
Sustainable Digital File Formats for Creating and Using Records – this CAARA publication recommends and lists digital formats.
Three Steps for Better Scans – a staff educational poster PDF and Word
Endorsed resources
Digital Preservation Handbook (Digital Preservation Coalition, 2nd edition)
Education Sessions
Online Education Sessions (December 2023)
Destruction Methods Technical Standard
The Destruction Methods Technical Standard describes destruction methods of records and will support the other Standards.
Implementation tools
Register of Records Destroyed (Template)
Endorsed resources
Australian Government Information Security Manual ISM (Australian Cyber Security Centre)
Metadata Standard
The Metadata Standard describes metadata requirements for information and records. This Standard has not yet been written.
Information Asset Standard
An Information Asset Standard describes how to use information asset registers to help you manage your high-risk, high-value information assets. We won’t be producing a Standard but may produce some advice and a template (based on existing publications below) and add as implementation tools under the Information and Records Management Standard.
Feel free to use our older advice:
- Advice 39 Developing an Information Asset Register (osa.tas.gov.au) This includes a template in the Appendix
- Advice 40 The Role of an Information Asset Owner (osa.tas.gov.au)
- Advice 38 Information Asset Owner and Digital Continuity (osa.tas.gov.au)
- Advice 38 Checklist Testing for Continuity of a Digital Information Asset (osa.tas.gov.au)
You might also choose to use other templates including:
- Designing and maintaining an information asset register (naa.gov.au) Advice and a link to an excel template
- Sample Information Asset Register (IAR) Template – Office of the Victorian Information Commissioner (ovic.vic.gov.au)
- Sample Information Asset Register Template V2.0 – Office of the Victorian Information Commissioner (ovic.vic.gov.au)
- Information Asset Register Template.xlsx (live.com) State Records NSW
How are our publications developed?
How Are Our Publications Developed? explains the differences between policies, standards and toolkits in our Framework, how we develop and review publications, and how we consult with our stakeholders.